By-Laws
COMPUTER CLUB, Trilogy at Power Ranch
BY-LAWS
February 2, 2004 as amended on April 14, 2005
These By-Laws shall serve to guide the conduct of the affairs of the Computer Club, Trilogy at Power Ranch.
Article I, NAME:
The name of this organization shall be “Computer Club, Trilogy at Power Ranch” hereafter referred to as “CCT”. .
Article II, PURPOSE:
The purpose of CCT shall be: “To educate Trilogy residents and their guests in personal computer use, and provide instruction and distribution of educational materials related to personal computer software and hardware through publications, lectures, demonstrations, workshops, discussion groups, or otherwise”.
Article III, MEMBERS:
Active membership in the Club is limited to residents of Trilogy at Power Ranch.
Guest membership may be granted to guests of residents, including renters, upon affirmative two-thirds vote of the Executive Board present at any Executive Board meeting called by due notice.
The Executive Board may grant Honorary membership to active members who become non-residents and have made exceptional contributions to further the purpose of the Club.
A member in good standing is anyone whose dues and assessments are fully paid.
Article IV, DUES AND ASSESSMENTS:
Dues and any possible future assessments are set by the Executive Board and are subject to change only by affirmative vote of the Executive Board.
Renewal Membership dues shall be paid to the Club Treasurer on or before January 1st of each year. New membership dues are payable upon application for membership.
Assessments, if any, shall be paid to the Club Treasurer upon the date the Executive Board determines the assessment due. A grace period of thirty days applies to any payment due. Any member who has not paid his or her annual dues or assessments within such grace period shall be dropped from the CCT rolls. Delinquent members shall be reinstated upon payment.
Article V, CLUB FUNDS:
All funds held on behalf of the Computer Club, Trilogy at Power Ranch will be deposited in accordance with rules established by the Trilogy at Power Ranch Community Association (a.k.a. “COA”). All funds therefore will be deposited and disbursed through the COA accounting system. Disbursements of over $250 require the signature of two club officers)
Article VI, OFFICERS:
Section 1. The officers of CCT shall be President, Vice President, Secretary, and Treasurer.
Section 2. The President, Vice President, Secretary, and Treasurer shall be elected for a term of two years by a majority of members present at the Annual Meeting called by due notice. The President and the Secretary shall be elected in the even years and the Vice President and Treasurer shall be elected in the odd years at the Annual Meeting so that the terms of the officers will be staggered for greater continuity. Officers shall assume office immediately following their election at the April annual meeting.
Section 3. No Elected Board member shall serve in the same office more than two (2) consecutive terms (or four years). After serving two consecutive terms in any office, any member can be elected or volunteer to serve in any other office on the Board for that term of office
Section 4, No more than thirty days following the annual meeting, the President shall appoint chairpersons or co-chairpersons of regular committees subject to the approval of a majority of Executive Board members present at an Executive Board meeting called by the President by due notice.
Section 5, An officer may be removed from office by a three-fourth majority of the members voting at a meeting called for that purpose, provided the members have been notified by due notice.
Section 6, A vacancy occurring between elections may be filled by a majority vote of members present at the next General meeting following the occurrence of the vacancy, or at a special meeting called for that purpose, provided the membership has been notified by due notice.
Article VII, EXECUTIVE BOARD:
The Executive Board shall consist of the duly elected President, Vice President, Secretary, Treasurer and Chairpersons or Co-Chairpersons of regular and special committees. The Executive Board shall have the power and authority to transact any of the club’s business within the framework of these By-Laws.
The past president may serve in an advisory capacity if requested by the new president and both agree.
Article VIII, GENERAL MEETING:
General meetings are typically but not always held monthly on subjects of general membership interests. Members in good standing may attend any or all General Meetings. The April General Meeting shall be designated as the Annual Meeting.
Article IX, SPECIAL MEETING:
Special meetings of the entire Membership or of the Executive Board may be held upon the call of the Club President, or upon a petition signed and submitted to the Club Secretary by a majority of the members in good standing on the date the petition is submitted. Any such meeting must be communicated to the membership by due notice at least seven days prior to the proposed meeting.
Article X, CLASSROOM SESSIONS:
Classroom sessions are typically teaching/learning sessions held for the purpose of specific instructions relating to personal computer software or hardware use.
Article XI, CLASSROOM SESSION FEES:
Tuition fees may be assessed for attending classroom sessions. The dollar amount may vary by class subject. The Executive Board will establish the amount charged.
Article XII, OFFICIAL BUSINESS:
Official business may be conducted at any General, Special, or Executive Board meeting upon due notice.
Article XIII, STANDING COMMITTEES:
Standing committees are: Membership Committee, Publicity Committee, Program Committee, Education Committee, Special Interest Group Committee, Communications Committee, and Technology Committee.
Terms of Committee Members are not defined or limited.
Article XIV, ADDITIONAL COMMITTEES:
Additional committees to aid in the conduct of Club functions may be appointed at any time by the President. The Executive Board must approve all appointments.
Article XV, DUE NOTICE:
Due notice is defined as one or any combination of E-mail, USPS mail, Telephone, or community notice placed on Trilogy at Power Ranch Community Owners Association Office recommended media.
Article XVI, PARLIAMENTARY AUTHORITY:
In an effort to make meetings efficient, effective and democratic, they will be conducted according to the parliamentary authority of Roberts Rules of Order, newly revised.
Article XVII, AMENDMENTS:
These By-Laws may be amended by a majority vote of the members present at a general meeting. Proposed changes to the By-Laws must be sent to all members in writing by due notice at least three weeks prior to the general meeting at which a vote is to be taken.